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Executive Office Positions and Descriptions

President - The president serves as the presiding officer of the Local PTA and presides over executive board and regular meetings.  It is the president's responsibility to be well prepared.  The president distributes all materials to the appropriate officers or chairmen.  The president directs the affairs of the association in cooperation with other members of the executive board for a term of office specified in the Local PTA bylaws.  Participation and cooperation secured from officers, chairmen and members will determine the success of the administration.

1st Vice President - The vice president, who may be called upon at any time to assume temporarily the place of the president, should make a thorough study of the president's duties and responsibilities and be familiar with the work of the association.

The following chairs are under the 1st VP for General PTA/School Affairs:

  • Staff Appreciation
  • Arts & Education
  • Budget & Finance
  • ACPTA
  • CAC
  • Communications & Publications
  • Volunteer
  • Membership
  • Bylaws
  • Parent Education

2nd Vice President - The vice president, who may be called upon at any time to assume temporarily the place of the president, should make a thorough study of the president's duties and responsibilities and be familiar with the work of the association.

The following chairs are under the 2nd VP for Projects:

  • Landscaping
  • Go Green
  • Community Outreach
  • Ways & Means
  • Spirit Committee
  • Grant Writer

Secretary - Maintains all official records of the association. Records in the minutes all business transacted at each association and board meeting. Notifies board members, as requested by the president, of all called meetings. Assists the president in determining a quorum at association and board meetings. Presents minutes from the previous meeting, association or board. Presents a report of board meetings to the association membership as needed. Prepares a draft of the minutes of each meeting within two to five days of the meeting. Acts as the corresponding secretary, reading communications at meetings and writing thank you notes, etc. Assumes the duties of the historian if one is not designated in the bylaws.

Treasurer - The treasurer is the authorized custodian of the funds of the association.  The treasurer receives and disburses all monies indicated in the budget and prescribed in the Local PTA bylaws or as authorized by action of the association.

Parlimentarian - Maintains copies of current governing documents - bylaws, standing rules, policies and parliamentary authority. Provides guidance to members and board members on issues outlined in governing documents. Ensure your Local PTA meets all requirements of the Standards of Continuing Affiliation. Confer with president prior to the meeting regarding business items on the agenda. Advises the president on points of parliamentary procedure. Maintains a position of impartiality and does not make motions, enter debate or vote.

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